Academic Withdrawal

Students may initiate withdrawal from classes through the Student Web Organized Records & Data System (SWORDS) or by submitting a Withdrawal Form to the Office of the Registrar at the Cochran campus, Macon campus, or the administrative offices at other campuses.

Before the Withdrawal Deadline

After the Drop/Add period and up to the withdrawal deadline, students may withdraw from a course and receive a grade of “W” (withdrawal without penalty) by correctly following the withdrawal procedure.

After the Withdrawal Deadline

If students withdraw from classes after the published deadline to withdraw with a W grade, a grade of WF (withdrawal with penalty) is assigned.  A grade of WF is computed the same as an F in the Grade Point Average.

Withdrawal Limits

Middle Georgia State University limits the total number of courses from which students may withdraw over the course of their matriculation. Students may withdraw from a maximum of 5 courses. Once students reach the 5 course limit, all subsequent withdrawals will be assigned grades of WF.

Additional Policies

  • Students will not be allowed to withdraw from classes during the last two weeks of class.
  • The official date of withdrawal is the date on which the student properly executes the withdrawal.
  • Students who have a Required High School Curriculum (RHSC) requirement are not permitted to withdraw from a RHSC required class if they have exceeded 30 earned hours unless they are withdrawing from all classes for all sessions during the semester.
  • Students with Learning Support requirements who drop Learning Support classes before the add/drop deadline or do not attend and reported by the instructor as a no-show will be removed from all other classes and withdrawn from the University for the term.
  • Students with Learning Support requirements who withdraw from the co-requisite learning support class after the add/drop deadline will be withdrawn from the paired collegiate gateway course.

Faculty Initiated Withdrawal from Classes

Faculty may initiate a course withdrawal for a student who has excessive absences as defined by the University’s Attendance Policy. Faculty who select to withdraw a student for attendance reasons should complete the Instructor Initiated Class Withdrawal Form (available on the Registrar’s Office webpage) including the last Date of Attendance and provide to the Registrar’s Office for processing. A grade of W may be assigned when students are withdrawn prior to the midpoint of the term; a grade of WF will be assigned when students stop attending after the midpoint.

Withdrawal from the University

Students who wish to withdraw from the University must complete the Withdrawal Form, obtaining the required signature from the advisor, and submitting it to the Office of the Registrar at the Cochran campus, Macon campus, or the administrative offices at other campuses. Withdrawal is not complete until all withdrawal procedures have been properly executed.